Notice

IMPORTANT DOCUMENTS


GA17 Booklet

RSPO Financial Statements

GA16 Draft Minutes

NOTICE OF GA17 OF RSPO MEMBERS

Notice is hereby given that due to the exceptional circumstances caused by the global COVID-19 pandemic, the 17th General Assembly (GA17) of Roundtable on Sustainable Palm Oil (RSPO) members will be held virtually on Wednesday, 25 November 2020, at 8:00 PM (MYT) for the following purposes:

  1. To receive and adopt the Treasurer’s Report and the RSPO’s financial statement for the year ended 30 June 2020.
    Treasurer’s Report: RSPO Treasurer's Report 2020
    Financial Accounts: RSPO Financial Statements 30 June 2020
  2. To vote for the following resolutions:
    Resolution GA17-2a:
    To accept the resignation of PricewaterhouseCoopers and to approve the appointment of Ernst and Young as the new auditors of RSPO.
    Download Resolution GA17-2a
    Resolution GA17-2b:
    Resolution to amend the RSPO Statutes to formalise the new voting format, virtual General Assembly and other general amendments.
    Download Resolution GA17-2b
  3. To elect the Board of Governors (BoG) for the following seats:
    1. Oil Palm Growers:
      Rest of the World
      Agrocaribe, represented by the principal Jose Roberto Montenegro Baide and the alternates Sander van den Ende (SIPEF Group), Audrey Lee Mei Fong (Olam International Limited) and John Clendon (Univanich Palm Oil Public Company Limited), the two-year term of which is expiring is available for re-election. There were no other nominations received.
      Download GA17 Nomination – OPROW (Agrocaribe)
      Smallholders
      FELDA, represented by the principal Amir Hamdan Bin Yusof and the alternate Razuwan Bin Che Rose (FELDA), the two-year term of which is expiring is not available for re-election.
      No election will be held for this seat as there were no nominations received.
    2. Processors and/or Traders:
      AAK AB, represented by the principal Tim Stephenson and the alternate Caroline Westerik-Sikking (AAK AB), the two-year term of which is expiring is available for re-election. There were no other nominations received.
      Download GA17 Nomination – PNT (AAK)
    3. Consumer Goods Manufacturers:
      The Procter & Gamble Company, represented by the principal Kuan-Chun Lee and the interim alternate Olivier Charrier (Ferrero Trading Lux S.A.), the two-year term of which is expiring is available for re-election.
      Download GA17 Nomination – CGM (P&G)
      One other nomination was received from FMF Foods Limited, represented by the principal Daventi Naidu and the alternate Priya Puja Prasad (FMF Foods Limited).
      Download GA17 Nomination – CGM (FMF)
    4. Retailers:
      Retailers’ Palm Oil Group, represented by the principal Julian Walker-Palin and the alternate Hugo Byrnes (Royal Ahold Delhaize NV), the two-year term of which is expiring is available for re-election. There were no other nominations received.
      Download GA17 Nomination – RETAILERS (RPOG)
    5. Banks and Investors:
      Coöperatieve Rabobank U.A., represented by the principal Geraldine Lim and the alternate Martin Van Vaals (Coöperatieve Rabobank U.A.), the two-year term of which is expiring is available for re-election. There were no other nominations received.
      Download GA17 Nomination – BNI (Rabobank)
    6. Environmental NGOs:
      WWF International, represented by the principal Michael Guindon and the alternate Harjinder Kler (HUTAN Kinabatangan Orang-utan Conservation Programme), the two-year term of which is expiring is available for re-election. There were no other nominations received.
      Download GA17 Nomination – ENGO (WWF)
      The interim alternate Eleanor Spencer (Zoological Society of London (ZSL)) to the incumbent principal member Anne Rosenbarger (World Resources Institute) is up for approval by the General Assembly.
      Download GA17 Nomination – ENGO (ZSL)
    7. Social NGOs:
      Both ENDS, represented by the principal Paul Wolvekamp and the alternate Nursanna Marpaung (Federasi Serikat Buruh Kehutanan, Perkebunan dan Pertanian Serikat Buruh Sejahtera Indonesia (Hukatan)), the two-year term of which is expiring is available for re-election. There were no other nominations received.
      Download GA17 Nomination – SNGO (Both ENDS)
    All Board of Governors seats must be voted on, including seats that have a single nomination. Only members in the relevant sectors or sub-sectors are eligible to vote in the Board of Governors elections.


Dato’ Carl Bek-Nielsen
Co-Chair, Roundtable on Sustainable Palm Oil
2 November 2020
 

GA17 AGENDA

  1. Members’ roll call.
  2. Opening address by the Chairperson.
  3. Address and annual report by RSPO CEO-Designate, Beverley Postma.
  4. Confirmation of minutes for the last General Assembly held on 6 November 2019.
    Minutes: GA16 Draft Minutes
    Attendance List: GA16 Attendance List
  5. Presentation of the Treasurer’s Report and RSPO’s financial statements for the year ended 30 June 2020 by the Treasurer, Tim Stephenson.
  6. Announcement of the e-voting results for the resolutions proposed and the Board of Governors elections.
  7. Q&A

IMPORTANT NOTES:

  1. IMPORTANT DATES
    Activity Date
    GA17 Online Registration starts 2 November 2020, 8:00 PM (MYT)
    GA17 Online Registration ends 19 November 2020, 12:00 PM (MYT)
    E-Voting starts 4 November 2020, 12:00 AM (MYT)
    E-voting closes 23 November 2020, 8:00 PM (MYT)
    GA17 convenes 25 November 2020, 8:00 PM (MYT)
  2. E-VOTING
    GA registration will open on 2 November 2020 at 8:00 PM (MYT) via www.ga.rspo.org/garegistration/. Upon receiving your submission, we will verify your registration details before sending a confirmation email with your login ID and PIN code to access the e-voting platform.

    Please note: You must register to vote before 19 November 2020, 12:00 PM (MYT) and cast your votes before 23 November 2020, 8:00 PM (MYT)