21ST GENERAL ASSEMBLY OF RSPO MEMBERS (GA21) | 13 NOVEMBER 2024

FAQ

  1. When will the RSPO 21st General Assembly (GA21) be held?
    GA21 will be held on 13 November 2023 at 3:00 PM (GMT+7).
  2. When can I start registering for GA21?
    Registration starts on 16 October 2024 and ends on 8 November 2024 at 5:00 PM (GMT+7).
  3. When can I start casting my e-votes?
    Advanced E-Voting starts on 21 October 2024 and closes forty-eight (48) hours before GA21 at 3:00 PM (GMT+7) on 11 November 2024. Live E-Voting will be carried out during the GA21 meeting.
  4. When can I start submitting resolutions?
    The call for resolutions submission starts on 14 August 2024 and closes on 4 September 2024 at 5:00 PM (GMT+8).
  5. When can I start submitting nominations for the Board Election?
    The call for nominations for the Board Election submission starts on 14 August 2024 and closes on 4 September 2024 at 5:00 PM (GMT+8).
  6. When can I access the Resolution Forum?
    The Resolution Forum will be accessible from 21 October 2024 to 13 November 2024.

  1. What is the RSPO Resolution Forum?
    The RSPO Resolution Forum is a platform for Ordinary members (Voters and Observers) to discuss resolutions proposed by RSPO members. These resolutions will be tabled at GA21 for voting.
  2. Who can participate in the RSPO Resolution Forum?
    All Ordinary members registered to vote and observe the GA21 can participate in the forum to post questions and comments for each of the proposed resolutions.
  3. How can I join the RSPO Resolution Forum?
    You can join the forum by registering for GA21 at https://ga.rspo.org/. An email with information to access the forum will be sent to you upon registration to attend and vote.
  4. Who is managing the RSPO Resolution Forum?
    The RSPO Secretariat is responsible for administering the forum and a moderator (resolution proponent) will be appointed to moderate the discussion of each proposed resolution in the forum.
  5. What is the purpose of the RSPO Resolution Forum?
    The purpose of the forum is to provide an opportunity for members to get clarification and ask questions related to the proposed resolutions.

  1. How do I join GA21?
    RSPO will be hosting a hybrid GA21 for its members. You may join the GA21 physically or virtually by registering for the event.
  2. Is GA21 available in other languages?
    Yes, simultaneous interpretation will be provided at the GA21. Languages available are Bahasa Indonesia, French, Spanish and Thai. The official language of GA21 is English.
  3. How do I join the GA21 as an observer?
    All RSPO members in good standing can join the GA21 proceedings physically or virtually as an observer. You may join the GA21 by registering for the event.

  1. How do members cast their votes?
    Voting will be carried out entirely by electronic voting (E-Voting). Members can choose to vote at the in-person or virtual GA21, vote in advance of the GA21, or appoint a proxy to vote on their behalf at the GA21.
  2. Who can vote?
    All Ordinary members in good standing have the right to vote. Registration to vote must be done prior to voting.
  3. How do I appoint a proxy?
    You may appoint a proxy via the GA21 registration website.
  4. Who can be a proxy?
    You can either appoint any voting member of your own choice from the same sector as the proxy holder or appoint the Chairperson or Board member from the same sector as the proxy holder. The proxy holder must attend the GA21 in person.
  5. Can I provide voting instructions to the proxy holder?
    No, you cannot give voting instructions to the proxy holder. By selecting the proxy option, you are giving the proxy holder full discretion to vote on your behalf during the GA.
  6. Do I need to inform the proxy of my choice that I have selected them to be my proxy holder?
    Yes, you need to inform your proxy holder that you have appointed them to be your proxy holder.
  7. When will I get notified if I have been appointed as a proxy holder?
    The member appointing you as a proxy holder will need to notify you prior to appointing you as a proxy holder. You will receive a notification from the RSPO once the appointment goes through the registration system.
  8. When can I start casting the proxy votes?
    All proxy holders are expected to cast the proxy vote in person at the GA21 meeting.
  9. Can I cast my votes in advance before casting the proxy votes?
    If you are a voting member and a proxy holder, you are expected to cast all votes at the in-person GA21 meeting. If you have voted in advance before the in-person GA21 meeting, please notify the RSPO Secretariat at ga@rspo.org.

  1. How do I submit a resolution?
    All submissions must be done via the online form. Please refer to the resolution submission guidelines before submitting a resolution.
  2. Can I submit a resolution after the deadline?
    Late submissions will not be accepted and the online form will be closed, according to schedule.

  1. How do I submit a nomination for the Board Election?
    Submissions must be done via the online form. Board nomination submission guidelines are available online at the GA21 website for viewing and downloading.
  2. Can I submit a nomination for the Board Election after the deadline?
    Late submissions will not be accepted and the online form will be closed, according to schedule.
  3. Who is eligible to stand for the Board Election?
    All Ordinary members in good standing are eligible to stand for Board Election, provided that the seat is available for election at the coming GA21.
  4. Who can I nominate to stand for the Board Election?
    Nomination can be made for either yourself or other Ordinary members from the same membership sector. If you are nominating someone else, please ensure that you have checked with the person and they have agreed to be nominated.
IMPORTANT DOCUMENTS


GA21 BOOKLET


RSPO FINANCIAL STATEMENTS


GA20 DRAFT MINUTES


GA21 Proxy Guide


GA21 Resolution Forum
GA21 Enquiry: ga@rspo.org
The Organiser reserves the right to amend the programme and details of GA21 as deemed necessary.