22ND GENERAL ASSEMBLY OF RSPO MEMBERS (GA22) | 5 NOVEMBER 2025

AGENDA

  1. Members' roll call
  2. Opening address and report by the Chairperson
  3. Confirmation of minutes for the General Assembly held on 13 November 2024
  4. Presentation of the Treasurer’s Report and RSPO’s financial statements for the year ended 30 June 2025 by the Treasurer, Tim Stephenson
  5. Voting for the proposed resolutions and announcement of the results
  6. Voting for the Board of Governors elections and announcement of the results
  7. Any other business
IMPORTANT INFORMATION

Key Dates

ACTIVITY DATE
GA22 Online registration starts 15 Oct 2025
GA22 Notice 15 Oct 2025
Advance E-Voting starts 16 Oct 2025
GA22 Online registration ends and submission of proxy form ends 31 Oct 2025 5PM (GMT+8)
Advance E-Voting closes 3 Nov 2025 3PM (GMT+8)
Onsite verification 5 Nov 2025 2PM (GMT+8)
GA22 convenes & live voting 5 Nov 2025 3PM (GMT+8)

E-VOTING

GA22 registration will open on 15 October 2025 via ga.rspo.org/register-form.

Upon receiving your submission, we will verify your registration details before sending a confirmation email with instructions to access the E-Voting platform. Members have the option to cast their votes during the advance E-Voting period (from 16 October to 3 November 2025, 3:00 PM GMT+8) or live voting at the in-person or virtual GA22. Members who have performed advance E-Voting and wish to attend the GA proceedings kindly log in to the live webcast or attend the meeting in person. For non-voting participants who wish to attend the GA proceedings, kindly register as an observer and instructions will be provided to you by email to join the live webcast or attend the meeting in person.

PROXY

Ordinary members who are unable to attend the GA may appoint a proxy. If you choose to appoint a proxy other than a Board of Governor or the Chairperson, you are responsible to inform the person you are appointing as the proxy holder and he/ she must be attending the GA in person.

All proxy forms must be submitted by 31 October 2025, 5:00 PM (GMT+8).