Frequently Asked Questions

RSPO will host a hybrid GA23 meeting for its members, and all RSPO members in good standing can join the GA23. You may join physically at Swissôtel Jakarta PIK Avenue, Jakarta, Indonesia or virtually by registering for the meeting. Registration starts on 7 October 2026 and ends on 30 October 2026 at 5:00 PM (GMT+8).

Yes, simultaneous interpretation will be provided during the GA23 meeting. Languages available are Bahasa Indonesia, Spanish, Thai, and Japanese. The official language of GA23 is English.

There are three registration types depending on member eligibility:

1. E-Voting: Allows designated representatives of Ordinary Members to vote electronically (in-person or virtually) during GA23 or cast advance e-votes. Each Ordinary membership number can only register for E-Voting once.
2. Proxy: A proxy is appointed when an organisation is unable to exercise its own voting rights, either through advance e-voting or during the GA. The proxy appointment is therefore made to another eligible organisation, not to an individual from within the same organisation. If someone from the member organisation is able to vote on its behalf, there would be no need to appoint a proxy.
3. Observer: For non-voting members attending the GA. This applies to Affiliate and Supply Chain Associate members, as well as additional representatives of Ordinary Members who are not voting.

All RSPO members in good standing may attend GA23 physically or virtually as Observers. This includes Affiliate and Supply Chain Associate members, as well as additional representatives of Ordinary Members who are not voting.

To attend as an Observer, please register between 7 October and 30 October 2026, 5:00 PM (GMT+8).

The RSPO Resolution Forum is a platform for Ordinary members (Voters and Observers) to discuss resolutions proposed by RSPO members. These resolutions will be put forward for voting through Advance E-Voting and Live E-Voting at GA23.

All Ordinary members registered to vote and observe the GA23 can participate in the forum to post questions and comments for each of the proposed resolutions.

After registering for GA23 and confirming your registration via email, eligible members will receive their Forum login details by email from the RSPO.

The Resolution Forum will be accessible from 7 October 2026 via the GA23 website or directly through the RSPO Resolution Forum.

The RSPO Secretariat is responsible for administering the forum and a moderator (resolution proponent) will be appointed to moderate the discussion of each proposed resolution in the forum.

The purpose of the forum is to provide an opportunity for members to get clarification and ask questions related to the proposed resolutions.

The Forum is moderated by the RSPO Secretariat and Resolution proponents, who reserve the right to edit posts, remove unrelated topics, or deactivate accounts. Participants must remain constructive and respectful. Prohibited behavior includes posting off-topic content, business promotions, all-caps text, personal/contact details, abusive language, spam, or legal threats.

All votes will be cast electronically; no paper ballots will be used. Eligible voting members may vote in one of the following ways:

1. Attend GA23 in person: Cast your votes during the meeting using your own smartphone, tablet, laptop or other internet-enabled device.
2. Attend GA23 virtually: Cast your votes electronically through the meeting platform when voting opens during the GA.
3. Advance E-Voting: If you are unable to attend GA23, you may cast your votes in advance through the electronic voting system. Advance E-Voting will be open from 7 October 2026 until 2 November 2026 at 3:00 PM (GMT+7).

If voting during the meeting, please ensure your device is sufficiently charged and has a stable internet connection.

All Ordinary members in good standing have the right to vote. Registration to vote must be done prior to voting.

You may appoint a proxy via the GA23 registration website.

Proxy appointment is available to Ordinary Members who wish to delegate their voting rights to another eligible member. The following proxy options are available:

1. Chairperson of the General Assembly: Appoint the GA Chairperson as your proxy.
2. Member of Choice: Appoint another voting member from the same membership sector as your proxy. The proxyholder must attend GA23 in person.
3. Board of Governors (BoG) Member: Appoint a BoG member from your membership sector who is attending GA23 in person as your proxy.

No, you cannot give voting instructions to the proxy holder. By selecting the proxy option, you are giving the proxy holder full discretion to vote on your behalf during the GA.

Yes. You should inform the proxyholder of their appointment and confirm that they will be attending GA23 in person.

The member appointing you as a proxy holder will need to notify you prior to appointing you as a proxy holder via the GA23 registration online form. You will receive a notification from the RSPO once the appointment goes through the registration system.

All proxy holders are expected to cast the proxy vote in person at the GA23 meeting.

If you are a voting member and a proxy holder, you are expected to cast all votes at the in-person GA23 meeting. If you have voted in advance before the in-person GA23 meeting, please notify the RSPO Secretariat at ga@rspo.org.